Administrative hours are used for global or department related activities and absences
As well as meetings, faculty meetings, holidays etc.
You can also use administrative hours for "work account", ie use the fields to gather the hours that deviate from standard time. Ie if standard time is 7.5 and if the employee has spent 10.5 hours. Here, the employee enter the difference of 3 hours in the "working account" box.
"Work Account" can be used for different types of work ie. overtime, 100%, 50% overtime, flex or similar entries.
1) Click on the command bar menu "Actions-> Add New".
2) Enter the name of the Activity in the "Category"
3) Select "Work Type", select Absence activity as well (Holiday, vacation hours, maternity sick leave, dental, etc.).
4) Select Company and Department whose activity must belong to a particular department.
5) Select the Type, ie. whether the activity should be calculated as days or hours.
6) Select Activities from the Activity Type.
Choose your work account if the fields are to be used for overtime, or flex. (See Note)
7) Select "Show in Work balance" if this activity is to be budgeted or reset. (See Note)
8) Select Import to MS Project, for those absences that will be imported into MS Project.
9) Click "Save"
Note: The percentage rate will be used ONLY for activities such as "Work Account". You can for example, create an account to work with a 50% rate. I.e. when the employee enters 3 hours in the box then calculated the total to 4.5 and the totals in Timesheets. When the employee is compensated for overtime hours, you can reset the totals again using the Work balance menu. Using work balance menu, you can budget your activity. Holiday is a typical example. You can enter the number of vacation days before 1 May. At timesheet employee can see how much leave he/she is good and even when he/she enters his holidays in timesheet so he/she can immediately see how many holidays he/she has left.
You can reset an administrative hours (example: overtime) under the menu item: “Work
balance”.
You must have a manager or administrator rights.
1) Click Work balance on the left menu.
2) Click on the command bar menu "View/Save".
3) Select the users for which you want to change data. (You can select multiple
employees by holding down the Ctrl key + right mouse click). You can see the list
of administrative hours for the staff that you have selected.
4) You can see the hours consumed on the work account (including overtime, 50%)
is set to 1.5 hours. By entering -1.5h it will reset from 1.5 to 0.
5) Go to the actions and press Save
Note: you can update the more users at once by using the under Show/Hide command
bar button and selecting multiple users from the list box on the left.
Absence activities, holiday or free hours are typical activities that can be budgeted.
It is necessary to update the holidays for employees before 1 May and you can enter number of
day in specified holiday.
You must have a manager or administrator rights.
1) Click on the command bar menu "View/Save".
2) Select the users you want to change. (You can select multiple employees by holding down the Ctrl key + right mouse click). You can see the list of administrative hours for the staff that you have chosen.
3) You can enter the number of days/hours for which you want budgeting.
4) Go to the actions and press Save